{"id":2150,"date":"2026-06-26T11:00:33","date_gmt":"2026-06-26T09:00:33","guid":{"rendered":"https:\/\/www.q-limit.net\/how-will-the-advent-of-ai-affect-our-multi-standard-document-management\/"},"modified":"2026-07-16T10:31:07","modified_gmt":"2026-07-16T08:31:07","slug":"how-will-the-advent-of-ai-affect-our-multi-standard-document-management","status":"publish","type":"post","link":"https:\/\/www.q-limit.net\/en\/how-will-the-advent-of-ai-affect-our-multi-standard-document-management\/","title":{"rendered":"How will the advent of AI affect our multi-standard document management?"},"content":{"rendered":"\t\t
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AI will eventually be integrated into all processes<\/strong><\/h2>\n\n

I predict that it won’t be long\u2014maybe just three news cycles\u2014before you find yourself “involved” in one way or another, whoever you are and wherever you are.<\/p>\n\n

Even though it is still in its \u201cinfancy,\u201d AI, when applied to certain processes\u2014and even more so when backed by an \u201cexpert\u201d in the relevant field\u2014delivers remarkable benefits in an efficient\u2014effective and cost-effective\u2014manner.<\/p>\n\n

And all of this without having to wait too long.<\/p>\n\n

This is something that no management team can fail to notice.<\/p>\n\n

Even if certain areas are prioritized and the changes are implemented cautiously, their impact will ultimately be comprehensive in one way or another.<\/p>\n\n

Just as it was back then when computers were provided to all departments so they could become part of their daily routine.<\/p>\n\n

But back to the topic at hand: writing, editing, and outlining<\/strong><\/h2>\n\n

But getting back to the point, we learned and came to understand that we had to \u201cwrite down\u201d everything we \u201cdid\u201d and how we did it.<\/p>\n\n

Next, we had to keep track of revisions\u2014since life changes over time\u2014and ensure document traceability.<\/p>\n\n

All of this must be done in an organized, consistent, and, above all, CONTROLLED manner.<\/p>\n\n

This makes it easier for us to be audited by a general-purpose third party and paves the way for certification.<\/p>\n\n

This enabled the early adopters to \u201csell more.\u201d<\/p>\n\n

Nowadays, in certain industries, it\u2019s a requirement\u2014and it simply allows us to \u201csell.\u201d<\/p>\n\n

Documentation as a Reflection of the Company<\/strong><\/h2>\n\n

Our documentation represents us and serves as a mirror in which we see ourselves, in addition to being a letter of introduction to the world.<\/p>\n\n

As a result, the emergence of marketing in documentation\u2014focusing on the \u201ccontainer\u201d (formats, fonts, logos, etc.)\u2014has added extra value to the content, making it visually appealing.<\/p>\n\n

When \u201cCuteness\u201d Starts to Annoy the AI<\/strong><\/h2>\n\n

But it turns out that this \u201cRococo\u201d element actually makes it harder for AI to interpret this content.<\/p>\n\n

And it’s clear to everyone by now that AI is more than just a “friendly” search engine on the Internet.<\/p>\n\n

In order for it to \u201cget to know\u201d us and for us to get the most out of it, it must be able to \u201clearn\u201d from our documentation.<\/p>\n\n

And the more you \u201cunderstand\u201d it or know how to interpret it, the better.<\/p>\n\n

AI can read many formats, but not all of them are equally helpful<\/strong><\/h2>\n\n

It’s not that it can’t handle: Word documents, Excel spreadsheets, PDFs, and even scanned text.<\/p>\n\n

But let’s say that the format of all of them makes his job more difficult.<\/p>\n\n

It is best to work with plain text, \u201cwithout formatting.\u201d<\/p>\n\n

Does this mean design is over?<\/strong><\/h2>\n\n

Does this mean that design and \u201cpolitical correctness\u201d are no longer part of our documentation? No!!!<\/p>\n\n

It simply means that, before \u201cfeeding\u201d an input document to our AI, it\u2019s best to first EXPORT it to a format that\u2019s more compatible with the AI.<\/p>\n\n

For example: clean text, structured content, information that is easy to understand, and formats such as Markdown.<\/p>\n\n

Documentation designed for people\u2026 and for AI<\/strong><\/h2>\n\n

The documentation should remain clear, presentable, and useful to people.<\/p>\n\n

But from now on, it must also be designed to be understood by intelligent systems.<\/p>\n\n

Because if we want AI to truly help us, we must first provide it with something essential: the ability to fully understand who we are, what we do, and how we do it.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"

As the person responsible\u2014whether partially or entirely\u2014for managing the documentation in your department or company, if AI has already entered your \u201cprofessional\u201d life or if you\u2019ve started hearing that others are taking their \u201cfirst steps\u201d in this area, you need to start thinking about a strategy.<\/p>\n

A strategy to ensure that \u201cyour\u201d documentation is as useful as possible for training the automations, GPTs, projects, etc., that your company or department will inevitably put into use.<\/p>\n

And even if you\u2019re not involved in any of this\u2026 Still, you should.<\/p>\n","protected":false},"author":3,"featured_media":2151,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"categories":[1],"tags":[],"class_list":["post-2150","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-sin-categorizar"],"acf":[],"yoast_head":"\n\u25b7How will the advent of AI affect our multi-standard document management? - \u3010 Q-L\u00edmit .NET \u3011<\/title>\n<meta name=\"description\" content=\"As the person responsible\u2014whether partially or entirely\u2014for managing the documentation in your department or company, if AI has already entered your \u201cprofessional\u201d life or if you\u2019ve started hearing that others are taking their \u201cfirst steps\u201d in this area, you need to start thinking about a strategy. A strategy to ensure that \u201cyour\u201d documentation is as useful as possible for training the automations, GPTs, projects, etc., that your company or department will inevitably put into use. 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